When it comes to migrating to Google Drive, businesses must have a plan that includes a strategic process to transfer all users, data, and even rich metadata from the cloud platforms they are currently using Strategic Migration to Google Drive.
If you are unsure of how to go about creating such a plan, we are here to help you. Below, we have shared several advanced insights in planning your company’s Google Drive migration.
Plan the Scope of Work
One of the first and the most important tasks to add to your company’s Google Drive storage migration plan is planning the scope of work. Finalizing a proper scope of work is especially important if your company is planning to migrate from similar clouds like OneDrive to Google Drive.
Consult with stakeholders and make decisions on the total number of users to migrate, the total size of data to migrate, the types of metadata to preserve, the total number of hyperlinks to migrate, and more.
Strategize Around Overcoming Google Drive’s Limitations
When migrating from a non-similar cloud platform, you are likely to bump into some limitations on Google Drive. For example, when you migrate from Box to Google Drive, migrating Box Notes becomes a challenge as it is an exclusive type of file that Google Drive doesn’t support.
To overcome this issue, you must use a cloud migration tool, like CloudFuze Migrate, that can convert the file into formats like .docx that Google Drive supports. Similarly, make sure the migration tool you choose can overcome other Google Drive limitations, such as nested folder limits, etc.
Plan Around User Mapping
Whether your company is moving away from several different cloud platforms or a single, standalone platform like Dropbox to Google Drive, planning proper user mapping is a must Strategic Migration to Google Drive!
With CloudFuze Migrate, you get two user mapping options, including auto-mapping and CSV mapping. While auto-mapping simplifies the process by automatically creating mappings between the source and destination cloud user email aliases, CSV option provides you with full control to create accurate mapping paths.
Segregate the Total Users into Several Batches
Instead of trying to migrate all users in a single go, it is best to divide them into several equal batches (groups). With this approach, you can:
- Simplify the process of performing one-time and delta migration
- Simplify the process of validating one-time as well as delta migration
- Avoid the risk of API throttling
- Avoid the risk of migration downtime
Plan Change Management Processes
Lastly, it is also important to focus on change management when planning your company’s data migration to Google Drive. With proper change management, you can avoid impacting the end-users during the migration.
Some of the key change management areas to focus on include:
- Communicating about the migration with end-users
- Training users to use the Google Drive platform
- Planning around post-migration integration
We hope the insights shared here are of help to you. By taking the information, you can implement the strategies in your company’s migration plan as per the use case and overall business goals.
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