Imagine a world where you could generate a full hour of admin work in minutes. Most people utilize Lark for messaging and meetings. Although teams can communicate and have productive meetings, they miss out on the powerful features that transform busy work into automated functionality. Lark is more than just a chat platform. Beyond the chat function is a productivity platform that seeks to eliminate the repetitive tasks you are stuck doing every day. We have seen teams cut their meeting times by 50%, automate approval processes that took days, and remove the constant switching between apps that prevents them from concentrating. These are not fiction, they are quantifiable time savings each and every day that provides hours every week to do actual work. The true value of the best project management tools is their ability to unify these functions.
Lark Base: Smart Automation and Workflows
Lark Base
Lark Base moves beyond static spreadsheets to become a dynamic engine for automating data-driven tasks, using its two distinct functions: automations and workflows.
- Automation rules: Set up triggers to perform actions like sending notifications, updating field values, or creating records when specific conditions are met.
- Multi-step workflows: Design sequences of automated actions, such as assigning a task to a person, then notifying a manager once it’s marked complete, creating a seamless automated workflow.
- Forms to Base connection: Create a form to collect data, which automatically populates and structures responses directly into a Base table.
Lark Messenger: Action-oriented communication
Lark Messenger
Lark Messenger transforms conversations into actionable outcomes, reducing the need for follow-up messages and separate task-tracking apps.
- Message to task conversion: Highlight any message to create a task within Lark Tasks, instantly assigning an owner and due date without leaving the chat.
- Pin important messages: Pin critical messages, links, or files to the top of a group chat for easy access, preventing them from getting lost in the conversation flow.
- Message translation: Translate messages in over 24 languages on demand, facilitating clear communication in global teams.
Lark Calendar: Effortless scheduling
Lark Calendar
Lark Calendar eliminates the friction of coordinating availability, ensuring meetings are scheduled and prepared for efficiently.
- Availability view: See the collective working hours and scheduled events of your team members side-by-side to instantly identify suitable meeting times.
- Create Meeting Notes: This feature automatically generates a new Lark Doc for you to edit in advance, titles it with the event name, and links it to the calendar event for collaborative agenda-setting and note-taking.
- Linking Existing Document: A separate feature from creating notes. This allows you to attach any existing relevant document (e.g., a project brief, report) directly to the event details for pre-meeting reading.
Lark Docs: Collaborative creation
Lark Docs turns document editing into a simultaneous, streamlined process, removing version control issues and streamlining feedback.
- Real-time co-editing: Multiple users can edit a document at the same time, with each person’s cursor and changes visible to others’ lives.
- Comment and mention: Leave comments tied to specific text or cells and use @mentions to notify collaborators directly, turning feedback into actionable notifications.
- Version history: Access a complete history of changes to a document, with the ability to view, name, or restore any previous version.
Lark Approval: Automated request processing
Lark Approval
Lark Approval digitizes and accelerates formal request processes, providing transparency and eliminating manual follow-ups.
- Custom approval flows: Design templates with multiple approval nodes, setting rules for sequential, parallel, or conditional routing based on criteria like amount or department.
- Audit trail: View a complete, timestamped history of every action taken on a request, from submission to final decision.
- Automatic reminders: The system automatically sends gentle reminders to approvers, ensuring requests are addressed in a timely manner without you having to chase anyone down.
Lark Meetings: Inclusive and documented discussions
Lark Meetings
Lark Meetings ensure everyone can participate fully and that decisions and action items are captured and assigned before anyone leaves the call.
- Subtitle translation: Participants can set subtitles to translate into dozens of other languages, displayed alongside the original text for inclusivity.
- In-meeting task creation: Designate a note-taker to create and assign tasks within the meeting notes doc in real-time, so action items are captured before the meeting ends.
- Cloud recording: Record meetings with a single click. The video is automatically saved to the cloud and is easily shareable with a link.
Lark Tasks: Centralized work management
Lark Tasks
Lark Tasks provides a centralized hub to track all personal and team assignments that originate from chats, docs, or meetings, preventing things from being forgotten.
- Unified task list: View all tasks assigned to you and your team members in one place, regardless of whether they were created from a message, doc, or meeting.
- Sync to Calendar: Tasks with due dates automatically appear on your Lark Calendar, providing a unified view of your schedule and deadlines.
- Subscribe to the task: Subscribe to the status of a specific task with one click, helping everyone involved stay informed on progress without needing a status meeting.
Conclusion
The cumulative effect of implementing these smart Lark features represents a significant transformation in daily productivity. The minutes saved on converting a message to a task, the hour reclaimed by automating a data-entry workflow, and the mental energy preserved by avoiding scheduling chaos—it all compounds. This isn’t about working harder; it’s about allowing Lark’s connected ecosystem to handle the administrative overhead that slows you down. By strategically applying even a few of these verified features, you can stop managing your work and start focusing on actually doing it, turning saved time into your most powerful professional advantage. The true power of Lark emerges when these features work together to create a cohesive business process management software environment that handles routine tasks automatically while freeing human attention for strategic work.
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